FAQ for Exhibitors
How can I register as an exhibitor? |
| You can easily register via our exhibitor platform at https://bba.profairs.de/. Alternatively, you can contact our trade show team directly; they will be happy to assist you personally. |
What ar the participation fees? |
|
Participation fees vary depending on stand size, location, and the selected service package. You can find a detailed overview in our Terms and Conditions. |
What services are included in the price? |
| Generally, the booth rental fee covers the reserved space. In addition, a flat rate per square meter applies. Additional services such as booth construction, furniture, or technical connections can be booked individually through our accredited booth builders. |
When is the registration deadline? |
|
Registration is open until the official deadline on March 31, 2026. However, due to limited booth space, we recommend booking early. After the registration deadline, we will allocate any remaining booth space upon request via info@epf-messe.de or, alternatively, through our exhibitor portal. |
What are the payment and cancellation policies? |
| Please refer to the terms and conditions of participation, which will be provided to you during registration, or to the Terms and Conditions for details on payment terms and cancellation deadlines. |
We would like to book more space? Who should we contact? |
| Please contact our trade show team. We would be happy to provide you with a new booth proposal based on availability. |
What types of booths are available? |
| We offer various types of booths, such as row, corner, and end booths, in different sizes. |
Can I customize my booth space? |
| Yes, custom booth designs are possible. A booth space reservation includes the floor space only, without carpeting, walls, or other booth construction. Please note the applicable technical guidelines and requirements in our Terms and Conditions. |
Are electricity and water connections available? |
| Yes, the necessary connections can be ordered in advance through the Exhibitor Shop according to your needs. All booth spaces in the main tent include a 230 V electrical connection. |
Are there any requirements regarding booth height or construction? |
| Yes, for safety and design reasons, there are mandatory requirements set forth in the technical guidelines. You can download them here. Please note that our exhibition tent requires booths to be constructed with solid side and back walls; please refer to our Terms and Conditions for more information. |
We would like to install a ceiling-mounted suspension system above our booth during the trade show—what do we need to keep in mind? |
| Please note that suspensions using trusses require approval and must be ordered from us by March 31, 2026, at the latest. Orders can be placed via our shop on the exhibitor portal. Suspensions are not possible in all areas of the exhibition tent and must be approved by the organizer. |
When will setup and takedown take place? |
| Please refer to our Terms and Conditions for the exact times for setup and takedown. In addition, these times will be communicated to our exhibitors well in advance of the event. |
How are materials delivered? |
| Deliveries are made via designated access routes and time slots. You can obtain detailed information from your trade show team. |
Is on-site parking available? |
| Yes, designated parking spaces are available for exhibitors to book in advance through the Exhibitor Shop. Please note: on-site booking is not possible. No parking is available for trucks or trailers. See the park map. |
Is logistical support available? |
| If needed, additional services such as forklifts or lifting equipment can be booked through the exhibitor shop. |
Is there storage available at the convention center? |
| Yes, there is a limited numer of uncovered outdoor areas. Please refer to the terms an conditions for the outdoor storage of empties and trade fair materials, as wll as the price list. |
What safety regulations apply? |
| All exhibitors are required to comply with applicable safety and fire safety regulations. |
Is insurance required? |
| We recommend that you purchase exhibitor liability insurance. Please refer to the Terms and Conditions for further details. |
Do booth staff need to be registered? |
| Yes, for organizational and safety reasons, booth staff must be registered. |
How ist the trade show promoted? |
| The event is promoted through various channels, including online marketing, trade media, and partner networks. |
Will I be featured in the exhibitor directory? |
| Yes, all exhibitors are listed in the official directory and on the event website. |
Are there additional advertising opportunities? |
| Yes, we offer various sponsorship and marketing packages to increase your visibility. For more information and to book, please visit the Exhibitor Shop. |
May I distribute my own promotional materials? |
| Yes, distribution is permitted within your booth area. Distribution outside your booth area or on the general exhibition grounds is not permitted. |
How many exhibitor badges are included? |
| The number of included badges depends on the size of the booth you have booked. |
Can additional exhibitor badges be booked? |
| Yes, additional exhibitor badges can be booked for a fee via the exhibitor portal. |
Are there ways to invite customers? |
| Yes, you can order invitation codes for guest passes through the Exhibitor Shop. |
When will we receive our promotional materials? |
|
Once you have registered and your booth has been confirmed, you can download a banner featuring your unique booth number to promote your booth at the trade show, as well as logos to incorporate into your promotional materials. |
We'd linke to host a booth party—is that possible? |
| Unfortunately, booth parties are not permitted at EPF. You’re welcome to join us with your guests at our EPF Meetup on Wednesday evening or at the EPF Gala@night on Thursday evening. |
Are there places to eat? |
| Yes, there is a food court on the exhibition grounds with a variety of dining options. |
Can I also order catering for my booth? |
|
Yes, please direct your request to our trade show team.
Download Accredited catering providers
|
Is Wi-Fi available? |
| We provide Wi-Fi on our event grounds. However, speed may be limited if there are a large number of users. For data-intensive applications, we recommend using your own mobile hotspot with sufficient bandwidth. |
Is there any contact person on site? |
| Yes, our organizing team will be available to assist you at the trade show office throughout the entire event. |
Is there a supporting program? |
|
Yes, there are two evening events at the EPF: - The festive EPF Gala Evening will take place on Thursday, June 25, 2026. Tickets will be available for purchase through our ticket shop starting May 4, 2026. No box office. |
Who ist the target audience? |
| The trade show is aimed at trade visitors from relevant industries, as well as decision-makers and end-users. |
Are visitor figures from previous years available? |
| You can find past statistics and further details about the trade show in our Facts and Figures section. |
What are the terms and conditions of participation? |
| The organizer’s official terms and conditions of participation and business apply. |
What happens if the event is canceled? |
| The procedures for this scenario are outlined in the Terms and Conditions. |
How is personal data handled? |
| Data is handled in accordance with applicable data protection regulations. |
Any questions? |
|
Our team is always happy to assist you and help you prepare for your trade show appearance. |